Mandatory Team Check In – After Acceptance
Dear Coaches and Managers,
The following are instructions for teams to check in for the Roxbury Soccer Club Kick Off Classic Tournament. This is for ALL teams attending the Tournament in August. You have two options to check in, the first is electronically which we believe is the most convenient for all. Alternatively you can come to our complex on Friday night before the tournament and do it in person.
Option 1: Electronic Check In:
Electronic check in is due no later than August 19, 2018. NO EXCEPTIONS. Do not attempt to submit electronic registration after August 19.
Teams will receive confirmation of complete check-in by August 22, 2018 or earlier. Do not send emails inquiring about your electronic approval...it slows down the process and will delay your approval. Entries are reviewed in the order they are received.
Instructions for Electronic Check In:
1. Complete the Team Information Form found under the “tournament” tab of our website roxburysoccer.com
Documentation Needed for uploading to your got soccer account:
· Team Information Form
· 1 copy of your valid US Youth Soccer state approved roster or US Club roster. Valid Rosters include:
§ 17/18 US Youth Soccer Roster OR
§ 18/19 US Youth Soccer Roster OR
§ 18/19 US Club Roster (17/18 US Club Rosters are NOT valid)
· Valid Player Passes for every participating player and Coach
§ Our tournament accepts US Youth Soccer state rosters and passes or US Club rosters and passes as noted above
§ Teams may not combine both organizations. Passes must all be of the same governing body as the roster. ALL PLAYERS NEED TO HAVE A PLAYER PASS
· Permission to travel (only for teams from states outside of Region 1).
· Guest Players name and birth date written on the roster if applicable.
After you have gathered the appropriate documents to register your team, please scan or create PDF files for each document type (Roster/Permission to travel, Player Passes, Team Information Form).
Follow the instructions below:
a. Login to www.gotsoccer.com with your username and password.
b. Under the Home Page Select the Roxbury Kick Off Classic Soccer Tournament Event
c. Select the last tab called "Documents"
d. You will see “Team Document Upload” section. Select the file name from the drop down list and upload the appropriate files. Each file should be uploaded separately using the three separate types.
Option 2: Friday Night (August 24th, 2018) Check in On Site:
Any team that did not receive an email letting them know they are 'Checked-In' will need to check in between 6-10 pm at the Roxbury Recreation Center, 72 Eyland Avenue, Succasunna, NJ. There are no exceptions;
A team representative must bring:
· The Team Information Form – Attached at the end of these instructions
· 1 copy of your Valid US Youth Soccer state approved roster or US Club roster (as defined above). Valid Player and Coaches Passes for everyone participating
· Our tournament accepts Valid (as defined above) US Youth Soccer state rosters and player passes or US Club rosters and player passes. Teams may not combine both organizations. Passes must all be of the same governing body as the roster.
· ALL PLAYERS AND COACHES NEED TO HAVE A PLAYER PASS.
· Permission to travel (only for teams from states that require it outside of Region 1)
· Guest players name and birth date added to the bottom of the rosters (if applicable)
Any questions should be directed to Greg Somjen….firstname.lastname@example.org
ADDITIONAL RESOURCES & INFORMATION
Online at www.roxburyosccer.com under soccer tournament you will find:
1. KOC Rules
2. Frequently Asked Questions (FAQ’s)
3. Field Locations
Check -In Confirmation: If I checked my team in on-line, will I receive an email confirming that my roster has been approved? Yes - all teams will receive an email confirming their roster has been approved. If you submit electronically and do not get an email by August 22, 2018 contact Greg Somjen…email@example.com
Players not attending the event: If a player is not attending the event do I leave their name on the roster?
No, if a player is not attending the event; cross their name off of the roster.
Guest Players / Rosters: What is the maximum number of guest players a team can bring to the event?
A max of five (5) guest players will be allowed. The following are the maximum roster sizes per age groups:
a. U15 (2004), U14 (2005), U13 (2006) will play 11 v 11 and may have up to 18 on the roster.
b. U12 (2007), U11 (2008) will play 9 v 9 and may have up to 16 on the roster.
c. U10 (2009), U9 (2010) will play 7 v 7 and may have up to 14 on the roster.
How do I add a guest player?
Step 1: Obtain the guest players valid player card and medical release form
Step 2: Photocopy your original roster. Please hand write the guest player's full name, unique jersey number, player identification number and birthday below the bottom of the existing rostered players.
Note: US Club Soccer teams may only take guest players registered under US Club Soccer, and USYSA teams may only take guest players registered with properly stamped USYSA player pass cards. No roster may be comprised of players with different passes from different organizations (no "mixed rosters").
How do I add a guest player after I registered electronically?
Teams will be allowed to resubmit their roster during the on-site check-in at the main tent on site.
Medical Release Forms
Do I include the medical release forms in the electronic registration document? DO NOT include the medical release forms in the online registration uploads. You will be expected to sign the 'Team Information Form' certifying you have them. All teams must have a medical release form for each player (including guest players) on site during each game.
Questions can be directed to Tournament Director: Greg Somjen at firstname.lastname@example.org