Mandatory Team Check In – After Acceptance
Dear Coaches and Managers,
The
following are instructions for teams to check in for the Roxbury Soccer Club
Kick Off Classic Tournament. This is for ALL teams attending the Tournament
in August. You have two options to check
in, the first is electronically which we believe is the most convenient for
all. Alternatively you can come to our
complex on Friday night before the tournament and do it in person.
Option 1: Electronic Check In:
Electronic check in is due no
later than August 19, 2018. NO EXCEPTIONS. Do not attempt to submit
electronic registration after August 19.
Teams will receive confirmation
of complete check-in by August 22, 2018 or earlier. Do not send
emails inquiring about your electronic approval...it slows down the process and
will delay your approval. Entries are
reviewed in the order they are received.
Instructions for Electronic
Check In:
1.
Complete
the Team Information Form found under the “tournament” tab of our website roxburysoccer.com
Documentation Needed for
uploading to your got soccer account:
·
Team
Information Form
·
1 copy
of your valid US Youth Soccer state approved roster or US Club
roster. Valid Rosters include:
§ 17/18 US Youth Soccer Roster OR
§ 18/19 US Youth Soccer Roster OR
§ 18/19 US Club Roster (17/18 US
Club Rosters are NOT valid)
·
Valid Player
Passes for every participating player and Coach
§ Our tournament accepts US Youth
Soccer state rosters and passes or US Club rosters and passes as noted above
§ Teams may not combine
both organizations. Passes must all be of the same governing body as the roster.
ALL PLAYERS NEED TO HAVE A PLAYER PASS
·
Permission
to travel (only for teams from states outside of Region 1).
·
Guest
Players name and birth date written on the roster if applicable.
After
you have gathered the appropriate documents to register your team, please scan
or create PDF files for each document type (Roster/Permission to travel, Player
Passes, Team Information Form).
Follow the instructions below:
b. Under the Home Page Select
the Roxbury Kick Off Classic Soccer Tournament Event
c. Select the last tab called "Documents"
d. You
will see “Team Document Upload” section.
Select the file name from the drop down list and upload the appropriate
files. Each file should be uploaded
separately using the three separate types.
Option 2: Friday
Night (August 24th, 2018) Check in On Site:
Any team that did not receive
an email letting them know they are 'Checked-In' will need to check in
between 6-10 pm at the Roxbury Recreation Center, 72 Eyland Avenue,
Succasunna, NJ. There are no exceptions;
A team representative must
bring:
·
The
Team Information Form – Attached at the end of these instructions
·
1 copy
of your Valid US Youth Soccer state approved roster or US Club roster (as
defined above). Valid Player and Coaches
Passes for everyone participating
·
Our
tournament accepts Valid (as defined above) US Youth Soccer state rosters and
player passes or US Club rosters and player passes. Teams may not combine both organizations.
Passes must all be of the same governing body as the roster.
·
ALL
PLAYERS AND COACHES NEED TO HAVE A PLAYER PASS.
·
Permission
to travel (only for teams from states that require it outside of Region 1)
·
Guest
players name and birth date added to the bottom of the rosters (if applicable)
Any questions should be
directed to Greg Somjen….gsomjen@optonline.net
ADDITIONAL
RESOURCES & INFORMATION
1. KOC Rules
2. Frequently Asked Questions (FAQ’s)
3. Field Locations
Check -In Confirmation: If I checked my team in
on-line, will I receive an email confirming that my roster has been approved? Yes - all teams will receive an email
confirming their roster has been approved. If you submit electronically and do not
get an email by August 22, 2018 contact Greg Somjen…gsomjen@optonline.net
Players not attending the event: If a player is not attending
the event do I leave their name on the roster?
No, if a player is not
attending the event; cross their name off of the roster.
Guest Players / Rosters: What is the maximum number of
guest players a team can bring to the event?
A max of five (5) guest players
will be allowed. The following are the maximum roster sizes
per age groups:
a. U15
(2004), U14 (2005), U13 (2006) will play 11 v 11 and may have up to 18 on the
roster.
b. U12
(2007), U11 (2008) will play 9 v 9 and may have up to 16 on the roster.
c. U10
(2009), U9 (2010) will play 7 v 7 and may have up to 14 on the roster.
How do I add a guest player?
Step 1: Obtain the guest
players valid player card and medical release form
Step 2: Photocopy your original
roster. Please hand write the guest player's full
name, unique jersey number, player identification number and birthday below the
bottom of the existing rostered players.
Note: US Club Soccer teams may
only take guest players registered under US Club Soccer, and USYSA teams may
only take guest players registered with properly stamped USYSA player pass
cards. No roster may be comprised of players with different passes from
different organizations (no "mixed rosters").
How do I add a guest player
after I registered electronically?
Teams will be allowed to
resubmit their roster during the on-site check-in at the main tent on site.
Medical Release Forms
Do I include the medical
release forms in the electronic registration document? DO NOT include the medical release forms in
the online registration uploads. You will be expected to sign
the 'Team Information Form' certifying you have them. All teams must have a medical release form for
each player (including guest players) on site during each game.
Questions can be directed to Tournament Director: Greg
Somjen at gsomjen@optonline.net
